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Board pack · Property & construction

The AI questions for your next board meeting.

Six questions for the boards of property and construction firms, with the regulators and duties they answer to. Table it, ask each question, and note which answers your organisation could evidence today.

The six questions.

  1. Where is AI already used across valuation, design, safety documentation and property management, and which of those uses materially affect a service under the RICS AI standard?
  2. For AI-assisted valuations, referencing and pricing, can we evidence human professional judgement, written disclosure to clients and the risk registers the RICS standard requires?
  3. Where AI generates or manages building-safety information, how do we assure the golden thread is accurate and human-verified for our Building Safety Act and CDM duties?
  4. Where AI screens or scores individuals, such as tenant referencing, do we hold a DPIA, a lawful basis and safeguards against unfair or solely automated decisions under UK GDPR?
  5. What is our process for catching hallucinated comparables, misread drawings and unchecked automated outputs before they cause client, buyer or safety harm, and who owns it?
  6. Have we confirmed that AI-assisted work stays within our professional indemnity cover and our RICS, Propertymark and CDM obligations, and does the board see the AI risk register?

What your board answers to.

  • RICS Responsible Use of AI professional standard

    Mandatory from 9 March 2026 where AI materially affects a surveying service. Requires records, governance, risk registers, due diligence, human judgement and written disclosure of AI use to clients.

  • Building Safety Act 2022 and the Building Safety Regulator

    For higher-risk buildings, duty holders must maintain a golden thread of accurate, accessible building-safety information. AI that generates or manages that record without human verification is a direct compliance risk.

  • Construction (Design and Management) Regulations 2015 (CDM)

    Principal designers and principal contractors must plan, manage, monitor and evidence design and construction decisions, so any AI supporting those decisions must leave an auditable, human-owned trail.

  • ICO, UK GDPR and Data Protection Act 2018

    Where AI touches tenant, buyer, tenant-referencing or employee data, the firm is controller and must hold a lawful basis, a DPIA and safeguards against solely automated decisions such as tenant screening.

  • Propertymark / ARLA and valuation liability (RICS Red Book)

    Lettings and estate agency conduct standards and RICS Red Book valuation duties mean AI-assisted referencing, pricing and valuations must be checked by a professional who carries the liability and the required cover.

Want to know how your board would answer before the meeting? The Board AI Scorecard scores the five areas these questions test, in about two minutes.