Governance AI: Privacy Policy
Last Updated: September 2025
Governance AI Limited (“Governance AI”, “we”, “us”, or “our”) is committed to
protecting and respecting your privacy. This Privacy Policy explains how we collect,
use, and protect your personal data when you visit our website
www.governanceai.io (the “Site”), interact with us, or use our services.
1. Who We Are
Governance AI is an artificial intelligence governance consultancy helping boards
and leadership teams navigate the shift from digital transformation to cognitive
transformation.
For all privacy-related matters, you can contact us at:
Email: admin@governanceai.io
Registered Office: [Ashwood Marina, Ashwood Lower Lane, Kingswinford, United
Kingdom, DY6 0AQ]
Company Registration Number: [16359543]
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
a. Information You Provide
Contact Forms: Name, email address, job title, organisation, and any other
information you voluntarily submit through our Site.
Event Registrations: Details provided when signing up for webinars,
briefings, or training sessions.
Communications: If you contact us by email or other channels, we may
retain that correspondence.
b. Automatically Collected Data
Cookies: Our Site uses cookies and similar technologies to enhance your
experience and analyse site usage.
Usage Data: We collect data on your interactions with our website (e.g. pages
visited, links clicked, time spent) through analytics tools.
3. How We Use Your Personal Data
We use your data for the following purposes:
Communication: To respond to your inquiries or requests and keep you
informed about relevant services, events, and updates.
Service Delivery: To provide access to our training, tools, and consultancy
services.
Website Functionality & Improvement: To monitor usage and improve the
performance and user experience of our Site.
Marketing: If you opt in, we may send you newsletters or promotional
materials relevant to Governance AI services.
Analytics: To understand trends and evaluate the effectiveness of our content
and services.
4. Legal Basis for Processing Your Data
Under the UK General Data Protection Regulation (UK GDPR), we rely on the
following lawful bases:
Consent: Where you have given clear consent (e.g. opting into a newsletter).
Contractual Necessity: Where processing is necessary for the performance
of a contract with you.
Legitimate Interests: To pursue our legitimate interests in a way that does
not override your rights and freedoms (e.g. service improvement).
Legal Obligation: Where we are required to process data to comply with
legal or regulatory obligations.
5. Sharing Your Data
We do not sell or share your personal data with third-party companies for marketing
purposes.
We may share data in the following limited circumstances:
External websites: If we direct you to a third-party SaaS tool or event
registration platform, your data is subject to their privacy policies.
Service providers: We may use trusted third-party providers (e.g., for
website hosting or analytics) who are contractually bound to protect your data.
6. Your Data Protection Rights
You have the right to:
Access: Request a copy of your personal data.
Rectification: Request correction of inaccurate or incomplete data.
Erasure: Request deletion of your data in certain circumstances.
Restriction: Request the restriction of processing under certain conditions.
Objection: Object to certain types of processing, such as direct marketing.
Data Portability: Request that your data be transferred to another
organisation.
To exercise these rights, please email us at admin@governanceai.io. We may
need to verify your identity before fulfilling your request.
7. Retention of Your Data
We will retain your data only for as long as necessary to fulfil the purposes we
collected it for, including for legal, accounting, or reporting requirements. Retention
periods may vary depending on the type of data.
8. How We Protect Your Data
We implement appropriate technical and organisational measures to safeguard your
data, including:
Secure servers and restricted access controls
SSL encryption on our Site
Regular security reviews and updates
Please note that no method of transmission over the Internet or method of electronic
storage is 100% secure.
9. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to understand how users interact
with our Site. This helps us enhance content, tailor services, and improve the user
experience.
10. Third-Party Links
Our Site may contain links to other websites, including AI tool providers, partners, or
event platforms. These sites operate independently and are not covered by this
Privacy Policy.
We encourage you to review the privacy policies of any third-party websites you visit.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any updates will be posted on
this page, with the revision date clearly shown.
We encourage you to review this Policy regularly to stay informed of how we are
protecting your data.
12. How to Contact Us
If you have any questions about this Privacy Policy, how we handle your data, or if
you wish to make a complaint, please contact:
Email: admin@governanceai.io
Tel: +44 (0)1384 492 203
Website: www.governanceai.io
If you are not satisfied with our response, you have the right to lodge a complaint
with the Information Commissioner’s Office (ICO) in the UK.
Speak To Our Expert
Company Number: 16359543